Important Changes to Google Workspace & Google Drive

Google Workspace | |

From 27th June 2022, multiple-location Google Drive files will be replaced with shortcuts. 

Google Drive Changes With Shortcuts

Google is replacing files and folders that are stored in multiple folders in Google Drive with shortcuts. This helps to reduce confusion around files with multiple parent folder locations, and will create easy access to files and folders. 

This will mean that once a file is replaced with a shortcut, one location is preserved for files or folders currently contained in multiple locations, and all other instances of the item will be replaced with a shortcut. 

Ownership and sharing permissions for files and folders are preserved.

Find out how to use shortcuts here.

Who Will The Change Affect?

This new change is available to all Google Workspace customers, as well as G Suite Basic and Business customers and users with personal Google accounts.

If you use Backup & Sync, the replacement process will only start once you have migrated to Drive for Desktop.

Action Required

The migration will take place automatically meaning no action is required from your users.

However, prior to the change being implemented, admins will be able to control when shortcuts should be created. To do this, in the Admin console, go to Apps > Google Workspace > Drive and Docs > Upcoming changes to My Drive and under “Manage shortcut creation”, you’ll have the following options:

  • Always create shortcuts
  • Create shortcuts only for content shared within your domain and trusted domains
  • Create shortcuts only for content shared within your domain
  • Don’t create shortcuts

If you don’t take any action, Google will automatically set your account to always create shortcuts.

A few months before the change, you may start to see an in-product notification banner to notify you of the change.

A Message for Our Clients

No action is required from you, however, if you have any questions, please do contact us by giving us a call on 0121 295 5352 or by sending us an email to [email protected]

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Rebecca helps to keep the team organised and supports all of our clients with day to day activities and content. She also runs all of Ballyhoo's internal marketing.