Managing several email addresses within a single inbox is made easy by setting up email aliases. We frequently receive questions about receiving emails to an alias – here’s everything you need to know.
What is an Alias Email?
An email alias is a convenient alternative address that directs all incoming mail to your primary inbox. This avoids the need to create a completely new account. Essentially, it functions as a forwarding address, enabling you to use a different “nickname” email for various purposes.
Why Receive to an Alias
An alias serves as a virtual address, funnelling all incoming messages to your main inbox. This eliminates the need for a completely separate mailbox. There are many reasons you may want to use aliases in the course of running a business:
- Professionalism: provide role-based email addresses that project professionalism, even if the emails all come through to just one person. Examples include accounts@, careers@, hr@.
- Anonymity: use aliases for anonymity when signing up to services or newsletters, without having to give out your personal email address.
- Workflows: have alias emails for support, enquiries or even specific project names, that can be directed to certain team members as needed or easily searched and filtered in your inbox.
How To Receive to an Alias in Gmail Instructions
- From an administrator account, log in to the Google Admin console at http://admin.google.com/.
- Go to Directory > Users.
- Click the user’s name to open their account page.
- At the left, under the user’s name, click ‘Add Alternate Emails’.
- Click ‘Alternate email’ and enter a name for the alias (the part of the address before the @ sign).
- Click ‘Save’.
- Alternatively, you can contact your Google Partner (such as Ballyhoo), who will set up an alias for you, and can also check which email addresses and other aliases you already have set up.
How To Send From an Alias in Gmail Instructions
You may also want to be able to send emails from your new email alias, in which case you will need to set this up in your Gmail settings.
See the instructions on how to set up a ‘sending from’ alias here.
Google Workspace Partners
As a Google Workspace Partner, Ballyhoo offers setup, management, and support services for all your Google products. If you’re interested in using Ballyhoo as your Google Reseller, or want more information, call us on 0121 295 5352 or email us at [email protected] to see how we can help.
